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How to solve over quota email problems...
If you are using MS Outlook for your email, your mail is stored on your computer. However there are settings in Outlook that determine whether a copy is saved on your mail server as well. You really don't need mail to be stored on your mail server because it is just a duplicate so that duplicate buildup gets in the way of processing your mail once in a while.
What you want to do is to set your Outlook so that it cleans up your mail server once you read your mail. You can save the important messages in a folder within your Outlook system. Here's how you do it.
If you're using Microsoft ( MS ) Outlook...
1. Click on Tools and Email Acccounts
2. Select View or change existing e-mail accounts
3. Click Next
4. Highlight the email account you want to change and click on "Change"
5. Click on "More Settings" (in the lower right hand corner)
6. Click on the "Advanced" tab (on the top)
7. Uncheck "Leave a copy of messages on the server"
8. Click "OK"
9. Click Next
10. Click Finish
If you're using Microsoft ( MS ) Outlook Express...
1. Click on Tools and Acccounts.
2. Click on the "Mail" tab.
3. Highlight the email account you want to change and click on "Properties"
4. Click on the "Advanced" tab (on the top)
5. Uncheck "Leave a copy of messages on the server"
6. Click "Apply"
7. Click "OK"
8. Click "Close"
If you're using Eudora...
1. Click on "Tools" and then "Options"
2. In the "Category" column scroll down to "Incoming Mail"
3. Check the any of the "delete from server boxes" (It's ok to leave mail on the server for a day or two).
4. Then click "OK". You're all set.
Remember, when using Outlook or Outlook Express, you have all your email files on your system anyway so you can reduce overhead on your mail server by freeing up that disk space. Then when you get an email with a large attachment it is less likely to jam up your server.